ASNC Board of Representatives SPECIAL MEETING

Arroyo Seco Neighborhood Council
Board of Representatives
SPECIAL MEETING AGENDA
Saturday, December 10, 10:00 a.m • Montecito Heights Senior Center, 4545 Homer Street, Los Angeles 90031
Supporting documentation for this meeting can be found at: http://www.asnc.us/2011-archives/12-Dec/_1211archives.htm

I. CALL TO ORDER - PRESIDENT’S REMARKS [Martha Benedict, President: 3 minutes]
The meeting is run in accordance with Roberts Rules, and applicable California law. A speaker must be recognized by the chair and only one person speaks at a time.

II. SECRETARY’S REPORT - Roll call. Approval of minutes for November 28, 2011. [Ken Kallman, Secretary: 5 minutes]

III. ACTION ITEMS. Requests without funding

1. ELECTION SURVEY To measure each NC election preferences, the City Clerk offers the NC Election Alternatives Survey for the board to discuss, complete and approve. This survey must be completed and submitted to the City Clerk no later than Friday, January 6, 2012 in order to ensure its inclusion in the final report to the Mayor and City Council. [Jack Fong: 10 minutes]

2. TREASURER’S SUMMARY OF 2010-2011 EXPENDITURES
All Neighborhood Council expenditures and purchases require approval from the ASNC Board. This report reconciles fiscal year’s 2010-2011 board-approved expenditures with actual expenditures documented in records provided by the Department of Neighborhood Empowerment. Presentation, board review and approval. [Judy Knapton, Treasurer: 45 minutes]

3. DONE’S AUDIT OF ASNC’S PURCHASE CARD TRANSACTIONS 2010-11 AND CURRENT INVENTORY
Presentation, board review and approval of three responses per DONE General Manager BongHwan Kim’s letter dated December 1, 2011. Failure to produce documentation by December 16, 2011 will cause ASNC’s funding to be suspended.
a. Inventory of all items and equipment purchased by the ASNC and held in storage and the address of the storage.
b. Clarification of the total amount approved by the ASNC in fiscal year 2010-2011 for “Animal Welfare” and a description of what this budget category includes.
c. Confirmation of ASNC approval of each P-card expenditure listed as “medical services for stray animals” and “animal rescue supplies,” in fiscal year 2010-2011.
[45 minutes]

4. REQUIRED TRAINING
Determine dates for Funding Training, Brown Act Training and Ethics Training. Consider whether to conduct each training prior to the next three regular meetings or schedule a single meeting to do all three. Failure to do so will result in a suspension of funds. [Martha Benedict: 5 minutes]

5. TRAINING APPEAL
The ASNC should formally appeal DONE’s decision to invoke mandatory treasurer training for all its board members on the grounds that the department’s decision to require it was made prematurely, was based on unnecessarily incomplete and misinterpreted descriptions of funding approvals, and was the result of serious mischaracterizations of P-card expenditures as being “inappropriate” without any actual evidence. [Joseph Riser: 5 minutes]

IV. NEW BUSINESS (COMMITTEE REFERRALS AND/OR FUTURE BOARD AGENDA ITEMS). [2 MINUTES]
1. Comments from Board members on subject matters within its jurisdiction, and suggestions for future agenda items.
2. Next meeting: January 23, 2012, at 7:00 p.m., Ramona Hall Community Center.

V. Adjournment.

Funding requests: Unless otherwise stated in the approved motion, any funds appropriated for community projects as a result of this meeting’s actions: (1) will be drawn from the 2011-12 ASNC budget; and, (2) under ASNC standing rules, expenditure of any such funds must begin within six months or by the end of the current council fiscal year (whichever is longer), or the appropriation will automatically lapse.

The public is requested to fill out a “Speaker Card” to address the Board on any item of the agenda prior to the Board taking action on an item. Comments on Agenda items will be heard only when the respective item is being considered. Comments from the public on other matters not appearing on the Agenda that is within the Board’s subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to 2 minutes per speaker, unless waived or adjusted in the interest of fairness, by the presiding officer of the Board. The agenda is posted for public review at Mount Washington Elementary School Bulletin Board (3981 San Rafael Ave., 90065), Superior Grocers (133 W. Ave. 45, 90065), Ramona Hall Community Center (4580 N. Figueroa St., 90065) Montecito Heights Recreation Center (4545 Homer St., 90031); Monterey Adult Day Health Care Center (5926 Monterey Rd., 90042), as well as the ASNC’s official Website at www.ASNC.us, and distributed via the ASNCAlert Yahoo Group (opt-in E-mail listserv). As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability of services, please make your request at least 3 business days prior to the meeting you wish to attend by contacting the Department of Neighborhood Empowerment (ASNC Project Coordinator), at (213) 485-1360.

In compliance with Government Code section 54957.5, non-exempt writings that are distributed to a majority or all members the Board of Representatives in advance of a meeting may be viewed at the neighborhood council Website by clicking on/visiting the link at the top of the agenda, or at the scheduled meeting.

Process for Reconsideration: The Board may reconsider and amend its actions on items listed on the agenda in accordance with Roberts Rules of Order.